General Terms and Conditions of Hobbyhorse Slovakia sporting events

i 3 Table Of Content

These General Terms and Conditions regulate the relations between the contracting parties, where on the one hand is the civil association Hobbyhorse Slovakia, o.z., with its registered office at Karpatské námestie 10A, 831 06 Bratislava, ID No.: 54 551 200 as the Organizer of hobbyhorse sporting events (hereinafter referred to as the “Organizer”) and on the other hand is the registered participant of the hobbyhorse competition, event or meeting (hereinafter referred to as the “Registered Participant”).

 

I. Conditions of participation in the hobbyhorse event

These terms and conditions are valid for all registered participants. If necessary, the Organiser will provide interpretation of these terms and conditions.

A Participant who has fulfilled the following basic conditions is eligible to participate in the Hobbyhorse Event:

  • Completed electronic registration via the https://hobbyhorseslovakia.com website if electronic registration has been launched or in-person registration directly at the Event if enabled
  • Paid entry fee
  • Consent to these General Terms and Conditions and other terms and conditions displayed during online registration – in the case of personal registration, personal payment of the registration fee is deemed to be consent
  • In the case of a person under 18 years of age – electronic consent of the Participant’s legal representative. In the case of personal registration, the presence of a legal representative shall be understood as consent.

 

II. Definition of basic terms

Propositions – binding conditions, instructions and information issued by the Organizer and published on the website https://hobbyhorseslovakia.com and on other subpages dedicated to the competition, event or meeting.

Event – is a hobbyhorse sport competition, meeting or gathering, which is organized by the Organizer at a specified place and time (from-to)

Participant – is a natural person who meets the conditions for participation in individual competition disciplines within the defined regulations (e.g. minimum age limit, maximum age limit)

Registered Entrant – is an Entrant who has successfully completed the online registration or paid the entry fee in person in cash or by credit card for the Event

Competition discipline – the competition program of the Event, which has clearly defined and distinguishable parameters such as the number and height of obstacles, the method of measuring and evaluating the results, the conditions of participation and other necessary information.

Online registration with payment – a method of registering for the Event using the electronic registration form published on the Organiser’s website https://hobbyhorseslovakia.com.

Entry fee – financial participation fee set by the Organizer in the regulations and on the online registration form. Entry fee is paid by the Participant by online payment via Stripe payment gateway as part of the online registration process, in cash at in-person registration, by payment via credit card at in-person registration

 

III. Registration for Event

Registration for the Event creates a relationship between the Organiser and the Participant. Upon successful registration, the Participant becomes a Registered Participant.

The Organiser will publish whether the Participant can register for the Event and pay the entry fee via the Organiser’s website (on-line registration) or in person at the time of the Event.

When registering, the Participant is required to provide a unique email address that will be used for communication with the Registered Participant before and after the competition, meeting or event. At the same time, the email address will be used to create an account on the website https://hobbyhorseslovakia.com, which can be made available by the Organizer for faster communication with registered participants, respectively. for the provision of benefits to registered participants.

A Participant who is under 18 years of age may only be registered by his/her legal guardian, who also agrees to all the terms and conditions of the online registration.

Registration for the Event is accepted by the Organiser as long as it contains all mandatory data and these data are in compliance with the conditions for participation and the Participant has paid the entry fee. The Registered Participant will receive information about the successful registration in electronic form to the email address used during registration.

The Organizer has the right to set a limit on the number of Registered Participants in individual sports disciplines in advance or at the time of registration and also the right to terminate the registration at any time or to modify the date of its termination.

Duly completed Registrants’ registrations are included in the lists and databases in the order in which they are received via electronic registration.

 

IV. Validity and acceptance of online registration

Registration that is not completed simultaneously with the successful payment of the Entry Fee through the Organizer’s payment gateway is incomplete. The Organiser will decide whether to keep such incomplete registration record on file for further communication with the Participant. The Organiser may allow the Participant to complete the registration by filling in incomplete information or by paying the Entry Fee by sending a special link to complete the registration. The decision on the final assessment of an invalid registration remains the sole responsibility of the Organiser.

The registered participant is obliged to check his/her registration data, in case it is necessary to make a change, he/she can do so via email [email protected] up to 3 days before the competition, meeting or event.

The organizer has the right not to accept the application and not to allow the start of the competition, meeting or meeting, even in the case of completion of registration and payment of the entry fee in cases where:

  1. The participant has provided incomplete, inaccurate or misleading information in the application form,
  2. The participant used the registration form that was intended for members of the Hobbyhorse Slovakia sports club to register, even though he/she was not a member of the Hobbyhorse Slovakia sports club at the time of completing the registration (name + email address)
  3. The participant has used the registration form that was intended for pre-registered participants even though he/she did not register by the deadline (email address)
  4. For an entrant who is under 18 years of age, the entrant’s legal representative has not submitted the online registration

 

V. Entry fee, confirmations

The amount of the entry fee is announced by the Organizer in the Event Propositions. The Participant is obliged to pay the entry fee in the amount prescribed for the day on which the Participant’s registration is successfully completed by paying the registration fee through the payment gateway. In case of payment of a different (i.e. lower) amount than the prescribed amount of the Entry Fee, the Organizer considers the Entry incomplete and may exclude it from further registration process.
The participant can check the completeness status of his registration in the email message with the successful registration confirmation. The Organiser is not obliged to issue confirmations according to the individual requirements of the Participants regarding the payment and processing of the payment from the online registration.

 

VII. Cancellation of entry, refund of entry fee, change of discipline

The Organiser will refund the entry fee paid only after the Participant has opted out by sending an email message to [email protected] based on a medical certificate of the Participant’s inability to participate in the Event delivered no later than the date of the Event with a handling fee of 30% of the paid entry fee.

A Registered Participant who fails to show up at the designated time for the presentation loses the right to participate in the disciplines for which he/she has registered without a refund of the entry fee. Likewise, if the presented Registered Participant does not appear at the start of the discipline at the time he/she will be called even after being called again, he/she will lose his/her right to participate in the discipline without refund of the pro rata part of the entry fee.

A registered Participant may request a transfer of the entry fee to another Participant by email to [email protected] at least 3 days prior to the competition, meeting or event in question. The transfer of the entry fee is always requested by the original Registered Participant. The approval or disapproval of such a request, even if all conditions are met, is within the sole discretion of the Organiser.

The entry fee will not be refunded to Registered Participants even if, due to force majeure, it was not possible to complete the discipline for which he/she was registered.

 

VIII. Performance provided by the Participant for payment of the Entry Fee

Each year, the organizer provides material products to duly registered participants in varying predetermined amounts.

The registered participant is not entitled to material products provided by the Partners as gifts or samples in the framework of the competition, convention or meeting to a limited extent until the specified number agreed between the Partner and the Organiser has been exhausted.

 

IX. Safety of participants

However, the Organiser reserves the right to cancel or suspend the Event if there is a gross disturbance of public order or a serious threat to safety, health, morals or property, if it is not possible to restore public order and ensure the peaceful conduct of the Event in any other way. Serious dangers may include extreme fluctuations in air temperature, otherwise extremely inclement weather, the danger of a terrorist attack and other unforeseen events and circumstances that could endanger the health and safety of participants, members of the organizing teams and spectators. In this case, the registered participant is not entitled to a refund of the entry fee or any part thereof.

Organizational and safety instructions regarding participation in the Event will be communicated by the Organizer to the registered participants of the Event in an appropriate manner (by e-mail to the address used during on-line registration, by posting on the Organizer’s website) in good time before the competition, meeting or gathering. Each Registered Participant is obliged to comply with these instructions and the measures resulting from them.

Each Registered Participant is obliged to respect and follow the instructions of the designated members of the Organisers of Hobbyhorse Slovakia during the entire duration of the event.

The use of any technical equipment or devices that may favor the Entrant or interfere with other registered Entrants or endanger the health of Entrants and spectators is prohibited.

In the event that a Registered Participant has demonstrably failed to follow the prescribed course of a given discipline, has interfered with the safety of other Registered Participants and/or spectators, or has otherwise behaved in an unsporting manner, the Organiser shall be entitled to prohibit the Registered Participant from continuing in the race and to disqualify the Registered Participant.

Disqualification of a Registered Participant is also possible if the Registered Participant completes the race and subsequently demonstrates such action.

 

X. Protests and objections

Protests and objections must be lodged with the Chief Judge of the Event no later than 15 minutes after the publication of the results of the discipline. The head referee will decide within 1 hour. The decision of the chief umpire on a protest or objection is final.

 

XI. Exclusion of liability

In the event that the Organiser is forced to cancel the Event due to force majeure, weather, war, terrorism or any other threat prior to the start of the Event or during the Event, the registered participants are not entitled to a refund of the entry fee, even if the Organiser has already incurred the costs of preparing the competition, event or meeting prior to the cancellation itself.

The Organiser is entitled to reschedule the Event to a new date. Registered participants will be automatically rescheduled. If the Registered Participant is not satisfied with the new date, he/she has the right to request a refund of the entry fee with a handling fee of 30% of the paid entry fee. The Registered Participant shall apply for a refund of the Entry Fee via the email address [email protected] within 1 week of the announcement of the new date of the Event. After this date, the Entry Fee is non-refundable and the Registered Participant is transferred to a new date.

All Registered Participants of the Event start at their own risk. The Organiser is not liable for any material damage, loss of property or damage to health related to participation in the Event or to the travel to the venue and stay of the registered participant at the venue of the Event. It is the responsibility of the Registered Participants to ensure that they obtain an appropriate medical examination, obtain information about their health in connection with their decision to participate in any discipline of the Event.

Each Registered Participant of the Event shall individually and on his/her own behalf arrange accident insurance, health insurance, medical expenses insurance or other types of insurance at his/her own discretion.

 

XII. Data protection and related processes

The Event Organiser processes the Participants’ personal data in accordance with Regulation (EU) 2016/679 of the European Parliament and of the Council on the protection of natural persons with regard to the processing of personal data and on the free movement of such data and in accordance with Act No. 18/2018 Coll. on the protection of personal data and on amendment and supplementation of certain acts.

The Event Organizer declares that all personal data is confidential and will be used only for the performance – organization of the Event, to inform the Participant and the Registered Participant about further steps and activities of the Organizer and its contractual partners within the Event.

The conditions for processing personal data and the specifications of specific personal data to the processing of which the Participant consents are contained in the Notice on the processing of personal data published on the Organizer’s website(https://hobbyhorseslovakia.com).

The image, print, audio, audio-visual recordings (and other forms of recordings) of the Registered Participant related to his/her participation in the Event as well as of the visitors of the Event are available for the use of the Organiser. The organizer reserves the right to archive and publicly publish these records in all forms. Neither the registered participant nor the visitor shall be entitled to any financial, material or other compensation or copyright in the event of such publication.

 

XIII. Final and special provisions

These General Terms and Conditions of Participation come into force on 1.2.2023, replace their original version and are valid without time limitation. The Organiser reserves the right to amend these General Conditions of Participation in Hobbyhorse Slovakia sporting events.

 

Last update: December 2022