General Terms & Conditions – Hobbyhorse Championship and Pre-Championship Qualifying Rounds

These General Terms and Conditions regulate the relations between the contracting parties, where on one side is the civic association Hobbyhorse Slovakia, o.z., Karpatské námestie 10A, 831 06 Bratislava, ID No.: 54 551 200 as the Organizer of the Hobbyhorse Championship and the qualifying rounds prior to the Hobbyhorse Championship (hereinafter referred to as the “Organizer”), and on the other side is the registered participant of the Hobbyhorse Championship or the qualifying rounds prior to the Hobbyhorse Championship (hereinafter referred to as the “Registered Participant”).

 

I. Conditions of participation in the Hobbyhorse Championship and qualifying rounds

These general terms and conditions apply to all registered participants in the individual Hobbyhorse Championship events and qualifying rounds prior to the Hobbyhorse Championship. If necessary, the Organiser will provide interpretation of these terms and conditions.

A Participant is eligible to participate in the Hobbyhorse Championship and Qualifying Rounds if he/she has met the following basic conditions:

• Completed electronic registration via the website https://hobbyhorseslovakia.com
• Paid entry fee
• Agreement to these general terms and conditions
• In the case of a person under 18 years of age – electronic consent of the Participant’s legal representative

 

II. Definition of basic terms

Propositions – binding conditions, instructions and information issued by the Organiser and published on the website https://hobbyhorseslovakia.com and on the subpage dedicated to the Hobbyhorse Championship or qualifying rounds

Participant – is a natural person who meets the conditions for participation in individual competition disciplines within the defined regulations (e.g. minimum age limit, maximum age limit)

Registered Participant – is a participant who has successfully completed online registration for the Hobbyhorse Championship or registration for a qualifying round prior to the Hobbyhorse Championship

Discipline – the competition program of the Hobbyhorse Championship or the qualifying round before the Hobbyhorse Championship, which has clearly defined and distinguishable parameters such as the number and height of obstacles, the method of measuring and evaluating results, the conditions of participation and other necessary information.

Online registration with payment – a method of registering for the Hobbyhorse Championship or a qualifying round before the Hobbyhorse Championship using the electronic registration form published on the Organiser’s website https://hobbyhorseslovakia.com.

Entry fee – financial participation fee set by the Organizer in the regulations and on the online registration form. The Entry Fee is payable by the Entrant exclusively by online payment via the Stripe payment gateway as part of the online registration process.

Entry Number – a unique identifier of a Participant in the Hobbyhorse Championship or a qualifying round prior to the Hobbyhorse Championship, which is assigned after successful completion of the online registration. This number serves as an identifier when entering the Hobbyhorse Championship or a qualifying round prior to the Hobbyhorse Championship and will also be displayed in the Entrant Lists and Results Sheets

 

III. Registration for Hobbyhorse Championship and qualifying round before Hobbyhorse Championship

Registration for the Hobbyhorse Championship or a qualifying round prior to the Hobbyhorse Championship creates a relationship between the Organiser and the Entrant. Upon successful registration, the Participant becomes a Registered Participant.

Registration for the Hobbyhorse Championship or the qualifying round before the Hobbyhorse Championship can only be done via the online registration system. Personal registration on site or by post is not possible.

When registering, the Entrant must provide a unique email address which will be used for communication with the Registered Entrant before and after the Hobbyhorse Championship or before and after the qualifying round prior to the Hobbyhorse Championship. At the same time, the email address will be used to create an account on the website https://hobbyhorseslovakia.com, which can be made available by the Organizer for faster communication with registered participants, respectively. for the provision of benefits to registered participants.

A Participant who is under 18 years of age may only be registered by his/her legal guardian, who also agrees to all the terms and conditions of the online registration.

Registration for the Hobbyhorse Championship or a qualifying round prior to the Hobbyhorse Championship is accepted by the Organiser as long as it contains all mandatory data and this data is in accordance with the conditions for participation and the Participant has paid the entry fee. The Registered Participant will receive information about the successful registration in electronic form to the email address used during registration.

Each successfully Registered Entrant will receive a unique entry number which will identify them throughout the Hobbyhorse Championship or the qualifying round prior to the Hobbyhorse Championship. The entry number is provided in the confirmation email after successful registration for the Hobbyhorse Championship or the qualifying round prior to the Hobbyhorse Championship

The Organizer has the right to set a limit on the number of Registered Participants in individual sports disciplines in advance or at the time of registration and also the right to terminate the registration at any time or to modify the date of its termination.

Duly completed Registrants’ registrations are included in the lists and databases in the order in which they are received via electronic registration.

 

IV. Validity and acceptance of online registration

Registration that is not completed simultaneously with the successful payment of the Entry Fee through the Organizer’s payment gateway is incomplete. The Organiser will decide whether to keep such incomplete registration record on file for further communication with the Participant. The Organiser may allow the Participant to complete the registration by filling in incomplete information or by paying the Entry Fee by sending a special link to complete the registration. The decision on the final assessment of an invalid registration remains the sole responsibility of the Organiser.

The registered participant is obliged to check his/her registration details, in case it is necessary to change them, he/she can do so via email [email protected] up to 2 weeks before the Hobbyhorse Championship or the qualifying round before the Hobbyhorse Championship. The change does not affect a change in the entered disciplines for which the Registered Participant has entered.

The organizer has the right not to accept the entry and not to allow the start at the Hobbyhorse Championship or at the qualifying round before the Hobbyhorse Championship, even if the registration is completed and the entry fee is paid, if:

1. The participant has provided incomplete, inaccurate or misleading information in the application form,
2. The participant used the registration form that was intended for members of the Hobbyhorse Slovakia sports club to register, even though he/she was not a member of the Hobbyhorse Slovakia sports club at the time of completing the registration (name + email address)
3. The participant has used the registration form that was intended for pre-registered participants even though he/she did not register by the deadline (email address)
4. For an entrant who is under 18 years of age, the entrant’s legal representative has not submitted the online registration
5. The participant has been disqualified in the past when participating in the Hobbyhorse Championship or a qualifying round prior to the Hobbyhorse Championship.

 

 

V. Non-transferability of registration and start number to another participant

Participation in the Hobbyhorse Championship or the Qualifying Round prior to the Hobbyhorse Championship is a personal and non-transferable right that accrues solely to the Entrant upon fulfillment of all conditions of registration for the Hobbyhorse Championship or the Qualifying Round prior to the Hobbyhorse Championship. The basic identifier of the Registered Participant from the point of view of safety, health and sport-technical is the unique Start Number assigned by the Organizer. The starting number assigned to the Registered Participant is non-transferable to another person. In the event of a breach of this provision of the General Conditions, those found to be in breach risk disqualification from that year’s Hobbyhorse Championship or the qualifying round prior to the Hobbyhorse Championship, and also a ban from competing in future seasons.

 

VI. Entry fee, confirmations

The basic rates of entry fees for individual disciplines of the Hobbyhorse Championship or the qualifying round before the Hobbyhorse Championship are announced annually by the Organizer in the Event Propositions. The entry fee for the Hobbyhorse Championship or the qualifying round before the Hobbyhorse Championship consists of the basic fee for the Hobbyhorse Championship or the qualifying round before the Hobbyhorse Championship and additional fees depending on the chosen discipline or the possibility of multiple entries for a given discipline. It also depends on the use of the pre-registration option for the Hobbyhorse Championship or the qualifying round before the Hobbyhorse Championship, membership in the Hobbyhorse Slovakia sports club and the date of completion of the registration. The Participant is obliged to pay the entry fee in the amount prescribed for the day on which the Participant’s registration is successfully completed by paying the registration fee through the payment gateway. In case of payment of a different (i.e. lower) amount than the prescribed amount of the Entry Fee, the Organizer considers the Entry incomplete and may exclude it from further registration process.
The participant can check the completeness of his/her registration in the email message with the successful confirmation of registration and also in the start list, which will be published after the registration process on the Organizer’s website(https://hobbyhorseslovakia.com).
The Organiser is not obliged to issue confirmations according to the individual requirements of the Participants regarding the payment and processing of the payment from the online registration.

 

VII. Cancellation of entry, refund of entry fee, change of discipline

Paid entry fee will be refunded by the Organizer only after deregistration by sending an email message to the following address [email protected] on the basis of a medical certificate of the Participant’s inability to participate in the Hobbyhorse Championship or the qualifying round prior to the Hobbyhorse Championship, delivered no later than the deadline to be announced by the Organiser in the Propositions for the relevant year, with a handling fee of 30% of the entry fee paid.

A Registered Participant who fails to show up at the designated time for the presentation loses the right to participate in the disciplines for which he/she has registered without a refund of the entry fee. Likewise, if the presented Registered Participant does not appear at the start of the discipline at the time he/she will be called even after being called again, he/she will lose his/her right to participate in the discipline without refund of the pro rata part of the entry fee.

A Registered Entrant may request a transfer of the Entry Fee to another Entrant by emailing [email protected] no later than one month prior to the Hobbyhorse Championship in a given year or the Qualifying Round prior to the Hobbyhorse Championship. In the event that a participant registers for a qualifying round and there are other qualifying rounds scheduled in other cities in the future, the participant may request a transfer of registration to the next qualifying round if the capacity is not met in the current qualifying round. at least 10 days before the qualifying round. The transfer of the entry fee is always requested by the original Registered Participant. The approval or disapproval of such a request, even if all conditions are met, is within the sole discretion of the Organiser.

The disciplines for which the Participant has registered cannot be changed after the registration is completed. A change is only possible if the name of the Hobbyhorse is sent by the registered participant by email to [email protected] no later than 15 calendar days prior to the Hobbyhorse Championship in a given year or prior to the qualifying round before the Hobbyhorse Championship. The change is confirmed to the registered participant by email to the registered email address.

The entry fee will not be refunded to Registered Participants even if, due to force majeure, it was not possible to complete the discipline for which he/she was registered.

 

VIII. Performance provided by the Participant for payment of the Entry Fee

Each year the Organiser provides material products to duly registered participants at registration or during the Hobbyhorse Championship or the qualifying round prior to the Hobbyhorse Championship, to varying predetermined extents.

The Registered Participant is not entitled to material products that are provided by the Hobbyhorse Championship Partners or Qualifying Round Partners as gifts or samples within the Hobbyhorse Championship or the Qualifying Round Partners prior to the Hobbyhorse Championship, to a limited extent until the specified number agreed between the Partner and the Organiser has been exhausted.

 

IX. Safety of participants

The Hobbyhorse Championship or qualifying rounds prior to the Hobbyhorse Championship are held indoors in the Sports Hall, take place in all weathers. However, the Organiser reserves the right to cancel or suspend the Hobbyhorse Championship or the Qualifying Round prior to the Hobbyhorse Championship if there is a gross disturbance of public order or a serious threat to safety, health, morals or property, if it is not possible to restore public order and ensure the peaceful conduct of the event in any other way. Serious dangers may include extreme fluctuations in air temperature, otherwise extremely inclement weather, the danger of a terrorist attack and other unforeseen events and circumstances that could endanger the health and safety of participants, members of the organizing teams and spectators. In this case, the registered participant is not entitled to a refund of the entry fee or any part thereof.

Organizational and safety instructions regarding participation in the Hobbyhorse Championship or the qualifying round prior to the Hobbyhorse Championship will be communicated by the Organizer to the registered participants of the event in an appropriate manner (by e-mail to the address used during the online registration, by posting on the Organizer’s website) in good time prior to the Hobbyhorse Championship. Each Participant in the Hobbyhorse Championship is obliged to comply with these instructions and the measures resulting from them.

Each Participant of the Hobbyhorse Championship is obliged to respect and follow the instructions of the designated members of the Hobbyhorse Championship Organizing Team and the Hobbyhorse Championship Organizers during the entire duration of the event.

The use of any technical equipment or devices that may favor the Entrant or interfere with other registered Entrants or endanger the health of Entrants and spectators is prohibited.

In the event that a Registered Participant has demonstrably failed to follow the prescribed course of a given discipline of the Hobbyhorse Championship, has interfered with the safety of other Registered Participants and/or spectators, or has otherwise behaved unsportingly, the Organiser is entitled to prohibit the Registered Participant from continuing in the race and to disqualify the Registered Participant.

Disqualification of a Registered Participant is also possible if the Registered Participant completes the race and subsequently demonstrates such action.

 

X. Protests and objections

Protests and objections must be lodged with the Head Judge of the Hobbyhorse Championship or Qualifying Round prior to the Hobbyhorse Championship no later than 15 minutes after the results of that event have been published. The head referee will decide within 1 hour. The decision of the Chief Judge of the Hobbyhorse Championship or the qualifying round prior to the Hobbyhorse Championship on a protest or objection shall be final.

 

XI. Exclusion of liability

In the event that the Organiser is forced to cancel the event prior to the start of the Hobbyhorse Championship or the qualifying round prior to the Hobbyhorse Championship or during the Hobbyhorse Championship due to force majeure, weather, war, terrorism or any other threat, the registered participant will not be entitled to a refund of the entry fee, also in view of the fact that the Organiser has already incurred the costs for the preparation of the Hobbyhorse Championship or the qualifying round prior to the Hobbyhorse Championship at a time prior to the actual act of cancellation of the Hobbyhorse Championship or the qualifying round prior to the Hobbyhorse Championship.

The Organiser is entitled to reschedule the Hobbyhorse Championship or the qualifying round before the Hobbyhorse Championship. Registered participants will be automatically rescheduled. If the Registered Participant is not satisfied with the new date, he/she has the right to request a refund of the Entry Fee with a handling fee of 30% of the paid Entry Fee.The Registered Participant requests a refund of the Entry Fee via email to the following address [email protected] within one month of the announcement of a new Hobbyhorse Championship date or qualifying round prior to the Hobbyhorse Championship. After this date, the Entry Fee is non-refundable and the Registered Participant is transferred to a new date.

All Registered participants in the Hobbyhorse Championship or a qualifying round prior to the Hobbyhorse Championship start at their own risk. The Organiser is not liable for any material damage, loss of property or damage to health related to participation in the Event or to the travel to the venue and stay of the registered participant at the venue of the Event. It is the responsibility of Registered Participants to ensure that they obtain an appropriate medical examination, obtain information about their medical condition in connection with their decision to participate in any Hobbyhorse Championship event or qualifying round prior to the Hobbyhorse Championship.

Each Registered Participant in the Hobbyhorse Championship or the Qualifying Round prior to the Hobbyhorse Championship shall individually and on his/her own behalf arrange for accident, health, medical expense or other insurance as he/she deems appropriate.

 

XII. Data protection and related processes

The organiser of the Hobbyhorse Championship or the qualifying round prior to the Hobbyhorse Championship processes the Participants’ personal data in accordance with Regulation (EU) 2016/679 of the European Parliament and of the Council on the protection of natural persons with regard to the processing of personal data and on the free movement of such data and in accordance with Act No. 18/2018 Coll. on the protection of personal data and on amendment and supplementation of certain acts.

The Organizer of the Hobbyhorse Championship or the qualifying round before the Hobbyhorse Championship declares that all personal data is confidential and will be used only for the performance of the Hobbyhorse Championship or the qualifying round before the Hobbyhorse Championship, for informing the Participant and the Registered Participant about further steps and activities of the Organizer and its contractual partners within the Hobbyhorse Championship project.

The conditions for processing personal data and the specifications of specific personal data to the processing of which the Participant consents are contained in the Notice on the processing of personal data published on the Organizer’s website(https://hobbyhorseslovakia.com).

Images, print, audio, audio-visual recordings (and other forms of recordings) of the Registered Participant relating to his/her participation in the Hobbyhorse Championship or the Qualifying Round prior to the Hobbyhorse Championship as well as visitors to the Hobbyhorse Championship or the Qualifying Round prior to the Hobbyhorse Championship shall be available for the use of the Organiser. The organizer reserves the right to archive and publicly publish these records in all forms. Neither the registered participant nor the visitor shall be entitled to any financial, material or other compensation or copyright in the event of such publication.

 

XIII. Final and special provisions

These General Terms and Conditions of Participation come into force on 1.2.2023, replace their original version and are valid without time limitation. The Organiser reserves the right to amend these General Conditions of Participation for the Hobbyhorse Championship.

 

Last update: February 2024